Privacy Policy

Last updated: January 14, 2026

Introduction

At wHRMS, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our HR management platform. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the application.

Information We Collect

Personal Information

  • Name, email address, and contact information
  • Employment details and work history
  • Identification documents (PAN, Aadhaar, etc.)
  • Bank account details for payroll processing
  • Attendance and location data

Usage Information

  • IP address and device information
  • Browser type and operating system
  • Usage patterns and feature interactions
  • Log data and analytics

How We Use Your Information

  • •To provide and maintain our HR management services
  • •To process payroll and manage employee benefits
  • •To track attendance and manage leave requests
  • •To communicate with you about service updates
  • •To improve our services and user experience
  • •To comply with legal obligations and regulations

Data Security

We implement robust security measures to protect your personal information:

Encryption

Bank-level encryption for data in transit and at rest

Access Control

Role-based access with multi-factor authentication

Regular Audits

Periodic security audits and penetration testing

Compliance

GDPR, SOC 2, and ISO 27001 certified

Data Sharing and Disclosure

We do not sell your personal information. We may share your information only in the following circumstances:

  • •With your employer for HR management purposes
  • •With service providers who assist in our operations
  • •When required by law or legal process
  • •To protect our rights and prevent fraud

Your Rights

You have the following rights regarding your personal information:

  • •Access: Request access to your personal data
  • •Correction: Request correction of inaccurate data
  • •Deletion: Request deletion of your personal data
  • •Portability: Request transfer of your data
  • •Objection: Object to processing of your data

Contact Us

If you have questions or concerns about this Privacy Policy, please contact us:

Email: support@aplenix.com

Phone: +91 098942 45457

Address: 6/150, First Floor, 2nd cross street, Vayalur Rd, Geetha Nagar, Tiruchirappalli, Tamil Nadu 620017